Privacy Policy

The Japanese version of this Policy is the authoritative version. In the event of any discrepancy between this translation and the Japanese version, the Japanese version shall prevail.

The Yokohama Open Organizing Committee (the “Organizing Committee”) has established this Privacy Policy (this “Policy”) as set out below, in order to comply with applicable laws and regulations and to endeavor to properly protect and manage information, including personal information, concerning users of this website (the “Site”).

1. Types of Information Collected and Methods of Collection

In operating its tournaments and providing the Site, the Organizing Committee may obtain the following information.

1-1. Information Provided Directly by Users

Name, address, telephone number and email address
Entry information (tournaments entered, affiliation and player information)
Competition results and participation history
Information necessary for payment (bank account details, payment information, etc.)

1-2. Information Collected Automatically

The Site uses cookies and web analytics tools to automatically collect the following information (which does not identify specific individuals).

Pages viewed, time spent, and date and time of access
IP address
Environment information, such as the operating system and browser of the device used
Referrer (the URL from which the Site was accessed)

2. Purposes of Use of Personal Information

The Organizing Committee will use the personal information it obtains within the scope of the following purposes.

(1) Operation and management of tournaments

Accepting entries and processing payment of entry fees and prize money
Communications necessary for holding tournaments (by email, telephone, etc.)
Publication of results (names, affiliations and results)
Communications in the event of a dispute or emergency
Ensuring the fair operation of tournaments

(2) Responding to inquiries

Answering questions and providing necessary information

(3) Provision of information

Notices of upcoming tournaments
Information about related events and sponsors
Distribution of email newsletters (subscription is optional)

(4) Service improvement and operational strategy

Improving the Site through web analytics
Enhancing tournament operations and understanding usage trends
Reference for future marketing initiatives
Reporting results to sponsors (limited to statistical information that does not identify specific individuals)

3. Provision of Personal Information to Third Parties

The Organizing Committee will not provide personal information to any third party without the user’s consent, except in the following cases:

Where required by laws and regulations
Where necessary for the protection of the life, body or property of a person
Where especially necessary for improving public health or promoting the sound development of children
Where cooperation is required with a national government agency, a local government or the like in performing its duties, and obtaining the consent of the individual concerned would impede the performance of those duties
Where submission is required by law in connection with the payment of prize money or the like (e.g., statements of payment submitted to the tax office)

* The publication of tournament results (names and results) does not constitute provision to third parties, given the nature of sporting events, which presuppose public announcement.

4. Disclosure, Correction, Suspension of Use, etc. of Personal Information

Users may request the following with respect to their own personal information:

Disclosure
Correction, addition or deletion
Suspension of use or suspension of provision to third parties

The Organizing Committee will respond promptly in accordance with applicable laws and regulations after verifying the identity of the individual concerned.

5. Cookies

The Site uses cookies to improve its services and for web analytics.
Cookies do not contain information that identifies specific individuals.

You may refuse cookies through your browser settings; however, some features may not be available as a result.

5-2. Google Analytics

The Site uses Google Analytics, a web analytics tool provided by Google LLC. Google Analytics uses cookies to collect access information in a form that does not identify specific individuals.
The Site has also enabled Google Signals. For users who are signed in to a Google Account and have allowed ad personalization, estimated information such as age range, gender and interests is used as statistical information that does not identify specific individuals.
This information is used to improve the Site and to report results to sponsors (statistical information only).

If you do not wish your information to be collected, please use the Google Analytics Opt-out Browser Add-on or turn off ad personalization in Google’s Ad Settings.
For information on how Google handles data, please see Google’s policies.

6. Personal Information Management

The Organizing Committee will manage personal information appropriately and take the measures necessary to prevent unauthorized access, loss, damage, alteration, leakage and the like.
Staff who handle personal information are limited to the minimum number necessary.
Where handling is outsourced, the Organizing Committee will select contractors that manage information appropriately and will supervise them.

7. Contact

Inquiries regarding this Policy or the handling of personal information should be directed to:

Yokohama Open Organizing Committee

〒231-0045
Mariya Bldg. 4F, 2-66 Isezakicho, Naka-ku, Yokohama, Kanagawa, Japan
c/o POOL LABO
Contact person: So Takahashi
Email: info@yokohama-billiards.com

8. Changes to This Privacy Policy

The Organizing Committee may change the contents of this Policy in response to amendments to laws and regulations or as operationally necessary.
The revised Policy will take effect upon its posting on the Site.

Established: December 5, 2025
Last revised: October 1, 2026